Heat Wave Protocol

At Harbour Tails, your dog’s safety is always the top priority. If you're a new member of the club, this guide explains how we keep dogs safe and comfortable when temperatures rise. Thanks to these steps, we’ve never had a case of heatstroke while dogs are in our care.

The Van

  • Our dog van is fully insulated—just like a camper van—which, along with air-conditioning helps it stay cool inside, even on hot days.

  • We also carry an electric power hose in the van. While it’s mainly used for cleaning, it’s also great for gently cooling dogs’ paws and bellies after a warm walk.

  • Dogs always have access to fresh water in the van and on walks.

Walk Plans in Hot Weather

I check the forecast every evening to plan the next day’s schedule with safety in mind. Walks are adjusted—or replaced entirely—based on how high the temperature is expected to be.

Here’s how it works:

Up to 25°C

Walks go ahead but as temperatures rise we may stick to shaded woodland areas, gentler walks and shorten the route or time out slightly.

When Above 25°C is predicted

This is when we start adjusting the schedule:

  • If the early morning is cool enough, a 7:00 AM group walk will go ahead.

  • A second 9:00 AM walk may also happen, depending on conditions.

  • Once temperatures exceed 25°C , regular walks are paused.

Instead, I offer two safe, comfortable alternatives:

  • Comfort breaks at your home—a short toilet break, welfare check, and a little company for dogs who are home alone.

  • Time at my home for dogs who are home alone or who would benefit from a change of environment.

    • Dogs relax in our cool, dog-friendly basement, which stays consistently comfortable even during heatwaves.

    • The basement opens directly onto our secure garden, allowing safe outdoor time.

    • During their visit, dogs enjoy enrichment games, sniffing activities, and relaxed social time with carefully chosen companions.

This gives dogs mental stimulation and comfort without the risks of walking in the heat.

Other Considerations

  • During heatwaves, solo and training walks may be rescheduled or cancelled to prioritise dogs who are home alone

  • If the temperature is cooler in the evening, training walks may be moved to later in the day.

  • If the forecast is wrong and temperatures rise more than expected, I may need to cancel walks on the day for safety. If that happens, comfort breaks or time at my home will still be available.

Recognising Heatstroke

Every dog is different—factors like age, breed, coat type, colour, and energy levels all affect how well they cope with heat.

If you think your dog might struggle—even if walks are still scheduled—just let me know. We can always make a safer plan for them.

Warning signs of heat exhaustion or heatstroke include:

  • Excessive panting

  • Restlessness or anxiety

  • Slower response to commands

  • Fast heartbeat

  • Vomiting or diarrhoea

  • Weakness or collapse

If you suspect heatstroke:

  • Move your dog to a cool, shaded area immediately.

  • Make sure their airways are clear if breathing is affected.

  • Cool them down gradually using towels soaked in cool (not cold) water—focus on less furry areas like the belly, groin, and paws.

  • Contact your vet right away.

If you ever have questions or want to adjust your dog’s care plan in warm weather, just send me a message—I'm always happy to help.

Love,
Dani & Cali
Harbour Tails Dog Club